Nashville Conference



Early Bird Conference Registration has now closed - you can still register until Monday, August 14

      The 2017 LETR International Conference will be held at the Gaylord Opryland, Nashville Tennessee
      September 21 - 23, 2017.

      The online Conference Registration system opened on
      Monday, April 10, 2017.

      All conference registrations and hotel reservations
      must be made through your LETR program Liaison using this online registration system. Individual attendees may not register themselves. We encourage Liaisons to register conference attendees and book hotel reservations as soon as possible to take advantage of the Early Bird savings

      Early Bird registration closed on Friday, June 9, 2017

      The registration site closes
      Monday, August 14, 2017 at 5:00pm EDT. After this time the conference rate may not apply, hotel rooms may not be available, and registrants may not be included in the 2017 LETR International Conference Directory

      Questions about the Conference Registration System

      If you have any questions or concerns about the conference registration system, please contact Samantha Evelhoch, Manager of Corporate Development, Special Olympics International

      +1 (724) 991-2273



      Early Bird Registration Rates

      April 10, 2017 12am (EDT) to June 9, 2017 5:00 PM (EDT)

      Conference Attendee $400 (USD)

      Hall of Fame Banquet only $115 (USD)

      Regular Registration Rates

      After 5:00pm June 9, 2017 (EDT) to August 14, 2017 5:00 PM (EDT)

      Conference Attendee $450 (USD)

      Hall of Fame Banquet only $125 (USD)


      MONDAY AUGUST 14, 2017


      The conference and housing registration process has been custom-made to meet the needs of the LETR Program Liaisons responsible for registering conference attendees.

      Individual attendees may not register themselves.


      Programs with anticipated room/tax charges in excess of $10,000 can apply for direct bill privileges.  Encourage programs to use their highest previously approved direct bills which will more than likely be prior LETR conferences. Programs with approved direct bills will be invoiced after the last delegate checks out and they will have 30 days to remit payment to the hotel. 
      Those programs that won’t incur expenses in excess of $10,000 or do not want to complete a direct bill application, can complete and return a credit card authorization form. These forms also need to be sent to Lisa and the card on file will be charged 10 days prior to the first day of the LETR Conference, on or about September 6, 2017.
      Programs wishing to pay by check should send it to the attention of Lisa Hejazi so that it arrives no later than 10 days prior to arrival, on or about September 6, 2017.
      And, lastly, for those programs wanting to pay via wire transfer or ACH, those instructions are shown below and payment should be completed 10 days prior to arrival.    
      The deadline for programs to submit their direct bill application or credit card authorization form to the hotel is July 15, 2017. 

      They should send them to the attention of:

      Lisa Hejazi
      Group Housing Manager
      Gaylord Opryland Resort & Convention Centre
      2800 Opryland Drive
      Nashville, TN 37214
      Phone: +1 615 458-2555
      Fax: +1 615 458-2595


      We are excited to welcome you as a vendor of the 2017 Law Enforcement Torch Run® International Conference and extend your company an exciting opportunity to unite with law enforcement from around the world in their effort to raise public awareness and provide financial support for Special Olympics athletes.

      The 2017 LETR International Conference will be held at the Gaylord Opryland in Nashville, Tennessee
      September 21 - 23, 2017.

      We look forward to seeing you there.

      In order to ensure that you will receive the negotiated conference rate, this reservation form must be received no later than the Cut-off Date –
      Monday, August 1, 2016 5:00pm EDT.

      Reservations received after the cut-off date are not guaranteed and are subject to availability and rate increase.

      The Vendor Information Package is currently under construction